Operations guide
How parts and vendor costs stay accountable
Review vendor invoices, RO-linked part context, ordinary returns, cores, credits, and aged unresolved costs without presenting VehicleDesk as accounting or inventory software.
- Subject owner
- VehicleDesk Product
- Last reviewed
- 2026-07-31
Enter the vendor document
The parts workspace records vendor invoice context and can connect relevant repair-order and part information so the operational exception remains traceable.
Separate each exception type
Ordinary returns, cores, vendor credits, and aged unresolved costs have different evidence and outcomes. Keeping them distinct makes follow-up easier to inspect.
Search before duplicating
Invoice search and repair-order context help staff find an existing record before adding another. The workflow supports review; it does not claim automatic accounting reconciliation.
Respect the system boundary
VehicleDesk does not position this surface as inventory management, purchasing, a general ledger, or a QuickBooks replacement. Financial authority remains with the shop's approved accounting process.
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